Temporary Executive Assistant
Locke Lord

Job Info

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Success is always within your reach at Locke Lord.

Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.

At Locke Lord, our diverse and inclusive culture of collegiality and collaboration - core values of the Firm - across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients' businesses.

Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services. We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.

General Statement of Duties:

The Executive Assistant provides a variety of high-level administrative functions and project management assistance to support the Executive Director/Chief Operating Officer and the Chief Financial Officer of the Firm. This position consists of diverse responsibilities, including interaction with all levels of the Firm's personnel as well as external entities.



Duties & Responsibilities:

• Screens calls and visitors; displays tact and professionalism when interacting with all callers, clients, visitors, vendors, and internal attorneys and staff; handles confidential information with professionalism and discretion
  
• Maintains and coordinates a dynamic calendar and schedules of meetings and conferences in multiple time zones involving the Firm's executive management and important external constituents or clients. Coordination includes technology, conference room and hospitality set up
  
• Coordinates travel, both international and domestic, for executive and administrative staff, as requested
  
• Monitors travel plans, including after hours, to coordinate last-minute changes or challenges
  
• Maintains confidential files, partnership documents, attorney contracts and various critical business contracts, as requested
  
• Drafts, prepares and distributes materials for meetings and manages multiple projects of a complex and confidential nature, as needed
  
• Recommends efficiencies and develops/maintains filing systems
  
• Substantial document work including drafting routine correspondence; use of advanced Microsoft Office functions and styles for composing, editing and manipulation of Word documents, PowerPoint presentations and Excel spreadsheets, and converting documents to and from PDFs, including document comparisons
  
• Assist with project work including typing, editing, proofreading and preparing documents for meetings or presentations
  
• Prepares and submits expense reports for executive management, as requested
  

Education & Experience:

• Bachelor's Degree required
  
• Excellent problem-solving skills, ability to identify and resolve problems in a timely manner; gather and analyze information skillfully; develop and recommend alternative solutions
  
• Must be well-versed in technology and software applications; must possess the ability to maintain efficiencies in various software programs and be comfortable working in an environment that necessitates computer-based record keeping, internet usage and website usage
  
• Excellent multi-tasking along with solid planning and organizational skills, including demonstrated ability to manage multiple diverse projects concurrently
  
• Must be able to work well both independently and collaboratively, and through challenging time constraints, while contributing to a team environment
  
• Excellent interpersonal skills, as well as customer service skills
  
• Exceptional and proven writing skills for drafting content and proofing grammar with attention to detail and accuracy
  
• Ability to coordinate projects; communicate changes and progress of projects; complete projects in a timely fashion and within budget restrictions
  
• This position will be exposed to sensitive data, thus requiring a high level of trust, discretion, and integrity
  
• Solid working knowledge of Windows 10, Microsoft Office, Nuance, and Outlook
  

Additional Information:

Supervisory Responsibility - This position does not have any supervisory responsibilities.

Work Environment - This position operates in a professional office environment.

Position Type/Expected Work Hours - This is a full-time exempt position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Overtime may be required as job duties demand.

Travel - Little to no travel is expected for this position.

Locke Lord LLP is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, color, religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

This job has expired.