Specialist - Outreach-Fixed Term
Michigan State University

Job Info

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Job no: 1002683
Work type: Faculty/Academic Staff
Major Administrative Unit / College: University Outreach And Engagement
Department: Gifted And Talented Education Gate 10041609
Sub Area: FAS- Fac./Acad Staff
Salary: Salary Commensurate with Experience
Location: East Lansing
Categories: Education/Training, Fixed Term Academic Staff, Full Time (90-100%), Non-Union, Remote-Friendly
Working/Functional Title

Dual Enrollment Assistant Director

Position Summary

The Assistant Director will oversee Dual Enrollment (undergraduate classes for high school students) and serve as an Advisor and Coordinator. Responsible for coordinating services provided to high schools participating in dual enrollment programs, including admissions, testing, registration, and class schedules, as well as providing assistance to HS students, instructors, and administrators with DE processes. Working on various pre-college tasks including summer and/or Academic Year programming.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This may not be a comprehensive listing of all functions and tasks performed by incumbents of this class.   

Duties and Responsibilities: 

Within the scope of college policies and procedures, this position:   

Coordinates all aspects of the dual enrollment programs, including the collection and data entry of admissions, registration; providing informational presentations; working collaboratively with college departments  

Conducts training for high school counselors to ensure knowledge of support resources, college policies, registration, and enrollment processes.  

Develop and conduct a Dual Enrollment orientation for all newly admitted DE high school students. 

Attends school information meetings, parent meetings, fairs, various presentations 

Contacts and developed partnership agreements with schools and districts 

Contacts and developed partnership agreements with various MSU schools and Colleges to increase DE student programs within the disciplines.

Maintains and updates dual enrollment application system   

Handles the Designated Course List (DCL). This includes the yearly survey, auditing the list, and creation.  

Provides organization support to divisions by maintaining and tracking information, ensures data integrity, compiles reports, maintains dual enrollment records to include assurance alignment forms, syllabi for each dual enrollment course and instructor; prepares enrollment reports and maintains point of contact information for district.   

Verifies and monitors student enrollment; makes recommendations on process improvements and dual enrollment guidelines as needed; assists with development and implementation of new programs and course offerings.   

Monitors status of dual enrollment numbers and overall program effectiveness. Identifies other appropriate performance/activity metrics and captures and analyzes collected data. Apprises supervisor of progress toward and attainment of enrollment goals.  

Monitor budgets and create budget reports on a semester basis to submit to the reporting fiscal officer.

Advises students on classes to enroll in based on interest, transfer credit, and graduation requirements. 

Meets with Admissions, Honors College, Advisors, billing, MSU department contacts regularly for updated reciprocal DE information dissemination. 

Ability to organize and chair meetings, lead workshops, facilitate group discussions.  

Contact and meet regularly with the Michigan Department of Education, MCAN, Michigan legislators, and any state school administrators to develop DE for students and maintain updates to DE laws and policies. 

Assist to maintain the DE website to keep up to date with all processes, procedures including the DE application. 

Handles any various office job duties assigned by the Administrative Assistant, or Directors. 

Availability to work flexible hours including weekends, evenings, and various day schedules. 

Availability to travel mostly in state, including overnight stays.

Working with university to report all data for accreditation, pre-college, admissions, SIS, etc.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Degree

Masters

Desired Degree

Doctorate

Minimum RequirementsExperienced working in a busy, multi-faceted program or department, preferably in a universityWorked in pre-college or K-12Worked in higher education Ability to pass a criminal background check and have a valid drivers license Abilities/Skills:Skilled at communicating in writing and orally, including public speaking.Skilled at conflict resolution and collaborating with others to build consensus.Skilled at working with computer systems and databases (Excel, Word, PowerPoint, CANVA, Adobe).Skilled at handling multiple projects and carrying out required project details. Desired Qualifications

Advising Experience in a higher education setting

Certified advisor certification

Understanding MSU systems (D2L, Slate, SIS, 25Live)

Required Application Materials

Resume/CV

Cover Letter with salary range expectation noted

3 names of professional references

Special Instructions

e

Review of Applications Begins On

11/22/2024

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Website

https://dualenrollment.msu.edu/

MSU Statement

Michigan State University has been advancing the common good with uncommon will for more than 160 years. One of the top research universities in the world, MSU pushes the boundaries of discovery and forges enduring partnerships to solve the most pressing global challenges while providing life-changing opportunities to a diverse and inclusive academic community through more than 200 programs of study in 17 degree-granting colleges.

Advertised: Nov 8, 2024 Eastern Standard Time
Applications close: Nov 8, 2026 Eastern Standard Time

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