Senior Executive Assistant
Alliant Energy

Job Info

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Bring YOUR energy to Alliant Energy!

At Alliant Energy, our purpose is to serve customers and build stronger communities. We are passionate about powering beyond the market challenges of today, while powering what's next in energy. When our employees say "I am energy", it means they take pride in the work we do when disaster strikes, as well as all the days in between. We want you to be safe, happy and healthy. That's why we prioritize safety, offer volunteer opportunities and provide competitive pay, comprehensive health and retirement benefits, tuition reimbursement and paid time off.

Unlock Your Potential as a Senior Executive Assistant at Alliant Energy!

Are you a detailed professional with an interest for managing high-stakes environments and supporting top-tier executives? Alliant Energy is seeking a Senior Executive Assistant who thrives on autonomy, discretion, and excellence.

Why Join Us?

Leadership Opportunity: Support and promote a balanced workload across Executive Assistances to help consistently deliver excellent service.

Dynamic Environment: Engage with internal teams, media, customers, and the public, building strong, positive relationships.

Innovative Work: Apply advanced technical skills to create and manage complex documents, presentations, and databases.

What you will do

• Provides advanced administrative detail for the executive and business group to facilitate business unit effectiveness and efficiency.
• Assists executives in monitoring workload distribution across the Executive Assistant team to balance and cover workload, and ensure service levels are met.
• Processes confidential information and documents and handles confidential matters with discretion.
• Makes decisions using initiative and judgment for matters requiring attention in the absence of the executive to ensure the correct people are involved to resolve the situation.
• Arranges and coordinates internal and external meetings - including those of a critical nature and involving executive level participants - including meeting materials and facility, equipment, and technology arrangements.
• Creates and maintains documents, forms, spreadsheets, charts, graphics, presentations, and databases using complex computer applications.
• Builds and maintains positive and effective relationships with internal personnel, outside agencies, vendors, and other organizations. May receive and handle internal and external concerns that have reached the executive level.
• Assists executive and business group to achieve company financial goals by scrutinizing expenditures for errors and/or identifying avenues to reduce expenses. Processes expense reports and various financial reports for executives and business groups.
• Provides support of activities relating to the Board of Directors.
• Makes business travel arrangements, including itinerary, registration, transportation, and accommodations.
• Engages in other duties as needed that support Alliant Energy's Values and helps deliver on our Purpose to serve customers and build stronger communities.

Education Requirements

• Preferred Associate Degree. Emphasis in word processing, clerical support, administrative support or related area.

Required Experience

• 7 years of related experience and at least 3 years supporting Executives and multiple business groups.

Preferred Experience

• Prior experience supporting C-level Executives.
• Experience with emerging technologies such as AI-powered assistant applications.

Knowledge, Skills, and Abilities

• Proven advanced proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook). Intermediate to advanced knowledge of internet browsers. Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.
• Demonstrated effective interpersonal, verbal and written communication skills.
• Ability to work successfully with all levels of an organization.
• Advanced proficiency in grammar, spelling, punctuation, proofreading.
• Ability to perform accurately and effectively in a timely manner.
• Ability to handle confidential matters discreetly.
• Effective planning and organizational skills.
• Ability to carry out duties with minimal direction.
• Works in a diverse and inclusive environment.

Key Skills

• Business Process Improvements • Communication Management • Customer Experience Management • Data Analysis • Data Preparation • Knowledge Management • Prioritization • Records Management • Scheduling Management

It's not just what we do; it's how we do it.

Live Safety. Everyone. Always | Make Things Better | Care For Others | Do The Right Thing | Act For Tomorrow | Think Beyond. Be Bold

Alliant Energy is committed to providing an inclusive work environment for all and is proud to be an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis prohibited by law.

All candidates selected for employment with Alliant Energy will be required to successfully complete a drug screen and background check.

Disclaimer:
The above information on this description has been crafted to indicate the general nature and level of work performed by employees within this classification. It is not crafted to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Alliant Energy and subsidiaries is an equal opportunity employer that values diversity in the workplace. Applicants in need of a reasonable accommodation for any part of the hiring process, please email talent@alliantenergy.com.

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