Senior Administrative Coordinator
AstraZeneca

Job Info

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Are you ready to take on a challenging, proactive, and varied role within the OBU, Global Oncology Franchises team? This is your chance to provide comprehensive administrative support to the SVP, Global Oncology Franchises. This is a unique opportunity to take accountability and be trusted to innovate every day in a fast-paced environment!

Accountabilities:

You will be responsible for proactive support for the SVP, Global Oncology Franchises and also supporting the Global Oncology Leadership Team's operations in collaboration with the Head of Strategy and Operations. This includes proactive planning of travel arrangements, organizing internal/external meetings, preparing meeting agendas and logistics, processing expense claims, supporting purchase order, and supporting the set up new initiatives and events.

Main Duties and Responsibilities

• Proficiency with Outlook to manage busy calendars, schedule meetings, conference calls, and special events/conferences including exercising discretion as to priority and decision-making responsibility.
• Responds on behalf of the SVP to different partners maintaining high professional standards whilst meeting conflicting needs
• Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Monitor VISA's and Passport expirations to ensure they are current.
• Produce accurate, properly formatted documents, PowerPoint projects, and Excel reports under normally tight time constraints.
• Prepare meeting agendas, presentation and read-ahead materials and minutes, maintain team contact lists, org. charts, manage the availability of office supplies. Handle telephone calls, including screening incoming calls and mail distribution.
• Work with Vendors to help schedule meetings and help facilitate logistics.
• Facilitate work though contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration. Proficiently manage departmental budgets.
• Assist with administrative and logistical aspects related to recruitment of new employees (schedules interviews, coordinates on-boarding of new staff)
• Maintains awareness of new systems with potential impact on administrative work and develops personal expertise in new systems.
• Effectively manage special projects and other duties as assigned.
• Work with leaders to help prioritize work and realize efficiencies within the team.

Minimum Requirements

• A Bachelor's degree is required
• 5+ years of administrative support experience at a senior level.
• Strong writing and communication skills and the ability to interact confidently with executives/employees.
• Demonstrated ability to effectively work in a global environment.
• Able to prioritize time sensitive assignments.
• Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
• Advanced proficiency in Microsoft Office and other web-based systems.
• Flexible to adapt to ever changing needs and deadlines.
• Able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
• Ability to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.

Desirable Requirements

• Experience in a pharmaceutical or biotechnology firm
• Project management experience and proactive planning experience

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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