Procurement & Supply Support Specialist 2 (Full-time, non-permanent)
Centralia College

Job Info

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Job Title: Procurement & Supply Support Specialist 2 (Full-time, non-permanent)
Location: Centralia College
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job ID: 14470
About Us

Centralia College is on a 30-acre campus of modern buildings set among walking paths, lawns, and native plantings just a few blocks from the heart of Centralia, Washington. The college has served students in the Lewis County region since 1925 and is the oldest continuously operating community college in Washington State. The city of Centralia is a historic railroad and river shipping hub with a vibrant downtown and railway station.

As a comprehensive community college, Centralia College offers academic transfer and workforce programs, as well as adult basic education, English as a Second Language (ESL), and personal enrichment classes. The college also offers five Bachelor of Applied Science degrees.

In addition to the main campus in Centralia, Centralia College East in Morton is a smaller site that serves the needs of students in east Lewis County. Centralia College is committed to the success of all students, and thus also provides educational programs at two corrections centers in southwest Washington and one juvenile facility. In total, the college serves more than 4,800 students annually. For nearly 100 years, several generations of Lewis County residents have looked to Centralia College for their education and training needs.

Centralia College is committed to student success, academic excellence, and enhancing and supporting our diverse community in an inclusive and equitable learning environment. We encourage applicants with demonstrated experience collaborating with, and serving, people from a wide range of backgrounds.

For more information on Centralia College and the Centralia area, call 360-736-9391 or visit www.centralia.edu.

Job Description

The Purchasing and Central Services Department within Centralia College's Finance and Administration Division provides purchasing, supply chain and inventory support and control to the campus community. This position will provide support to campus buyer and department director who are responsible for the purchasing of supplies, materials, and equipment for the institution by handling the purely technical aspects of receiving and inventory control such as properly accounting for incoming goods and mail, performing annual and ongoing physical inventories and collaborating with campus staff on surplus of obsolete equipment.

Duties and Responsibilities

Duty:

Coordinates inventory control and surplus

Tasks include:

Maintains inventory control records on tagged items and/or expendable item; Determines items to be placed on electronic inventory system; Conducts annual physical inventories; Identifies problems and errors and reconciles inventory records with physical count; Collaborates with campus staff to identify and dispose of obsolete inventoriable equipment; May submit surplus requests to outside agencies.

Duty:

Performs receiving functions

Tasks include:

Unpacks, inspects, and verifies accuracy all goods received by the campus; Label deliveries and allocate them to their designated place; Investigates, researches and contacts suppliers to resolve shipment issues including but not limited to: timeliness of shipment, erroneously filled shipments, damaged goods, discrepancies, or to obtain invoicing information; Applies asset management inventory control tagging when appropriate; May contacts vendor about short or erroneously filled shipments received; May contact carriers to locate goods enroute or discusses the disposition of damaged goods received or any questions

Duty:

Processes mail and outbound shipping

Tasks include:

Ensures outgoing mail is labeled and stamped according to USPS guidelines; Sorts and distributes incoming mail into campus mailboxes; Ensures outgoing mail is picked up or delivered to USPS daily; Prepares bulk mailings for delivery to USPS; Provides customer service to campus staff with regard to mail and shipping services; May facilitate campus delivery for large or cumbersome packages and equipment with outside vendors or campus facilities staff.

Duty:

Provides copy and print services

Tasks include:

Operate copy machines and peripheral equipment; Diagnose malfunctions and perform maintenance on duplication machines; Assemble and staple reproduced materials as necessary; Inspects completed jobs for the purpose of ensuring work meets requested specifications, quality standards and quantity requirements.

Duty:

Performs other duties as needed

Tasks include:

Maintains order and cleanliness in Purchasing and Central Services office and storage areas; coordinate the delivery of supplies and mail with appropriate delivery persons; Maintain and monitor an inventory of paper and supplies; Determine work priorities and schedule work; expedite work flow; Answers questions from campus staff, students and community members regarding Purchasing and Central Services processes, escalates to buyer and/or director when appropriate.

Qualifications

High school graduation or GED AND two years of experience in inventory control, purchasing, or equivalent. One year of college course work may be substituted for one year of work experience

Preferred Qualifications

Knowledge of: supply and equipment procurement, control and accountability; business arithmetic; large scale stock control; inventory records, both machine and manual.

Conditions of Employment

This is a full-time non-permanent up to 12-months position. Classified employees are represented by the Washington Federation of State Employees (WFSE). The state of Washington provides a comprehensive benefits package for state employees including education benefits.

DEADLINE: This position closes on December 1, 2024. The screening committee will begin their review December 2, 2024.

COMPENSATION

Monthly Salary: Range 34 ($3,028 - $3,910)

APPLICATION PROCESS

Interested candidates may apply by submitting the following items:

Online Application
Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
List of at least three professional references with contact information. References are typically contacted after interviews.

Eligibility to Work

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

Background Check

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

EEO Statement

Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Equity, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

Jeanne Clery Statement

Notice of Availability of Annual Security Report-Centralia College's Annual Crime/Security Report is available here, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information. To obtain a paper copy of the report, please call 360-623-8947.

Title IX Statement

Centralia College is compliant with Title IX best practices. For more information visit, Title IX.

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