Payroll Office Administrator
Artera

Job Info

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Description

Southeast Connections, LLC provides inclusive infrastructure solutions for the natural gas industry. We construct the systems and facilities to transport the nation's cleanest burning energy resource. Southeast Connections offers complete construction services, including pipeline construction, installation, maintenance, repairs, stations, facility modification, and new construction. From Senior Management to the "boots on the ground", Southeast Connections, LLC is dedicated & determined to remain the industry leader and earn continued client respect through our professionalism.

We offer excellent compensation and industry-leading benefits, such as health, dental and vision, life insurance, STD, and LTD, starting on DAY 1. Eligibility for Company matching 401K benefit after 3 months.

Position Overview:
The Payroll Office Administrator for Southeast Connections is a pivotal office, requiring someone who is dedicated and has a versatile skillset. This dual-role position combines the responsibilities of a front desk receptionist and an administrative support specialist with backup payroll duties. The Payroll Office Administrator will play a crucial role in ensuring the smooth operation of our office by managing visitor interactions, scheduling office maintenance, and transferring calls, while also providing essential support to our payroll department. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Essential Functions:

The essential functions include, but are not limited to the following:

• Greet and welcome visitors professionally and friendly
• Manage incoming calls, direct to appropriate personnel, and handle messages
• Schedule and coordinate office maintenance and repairs
• Maintain a tidy and organized reception area
• Handle incoming and outgoing mail and packages
• Assist with scheduling and coordinating meetings, appointments, and events
• Manage office supplies inventory and place orders as needed
• Maintain and update office records, files, and databases
• Assist with general administrative tasks to support various departments
• Assist the payroll department in processing payroll data and ensuring accuracy
• Enter and update employee information in the payroll system
• Handle payroll-related inquiries and provide support to employees
• Ensure compliance with company policies and relevant regulations

QUALIFICATIONS:

• High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
• Proven experience as a receptionist, administrative assistant, or similar role.
• Familiarity with payroll procedures and basic accounting principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information.

Education

High school diploma or equivalent; additional education or certification in office administration or related field is a plus.

Experience

• Minimum of 3 years administrative experience; minimum 2 years of data entry experience
• Bilingual (Spanish) is preferred, but not required

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to stand, walk, use hands/fingers to handle or feel, and reach with hands and arms.

• Prolonged periods sitting at a desk and working on a computer.
• Able to walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, crouch, and lift up to 15 pounds frequently.

Benefits:

• Competitive salary packages
• Career advancement opportunities
• Comprehensive benefit program which includes Health, Dental, Disability and Life Insurance that starts on first day of employment.
• Employer Matching 401k program.
• Paid Time Off and an incredible work environment.
• Referral Bonuses.
• Employee Assistance Program (EAP).

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

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