Office Assistant
Roth Staffing Companies

Job Info

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Are you personable, organized, and ready to support a dynamic team in a reputable firm? We are seeking a dedicated Administrative Coordinator to join a leading financial services firm serving clients in Maryland, Virginia, and DC. This opportunity offers a collaborative and supportive work environment where your skills will be valued, and your contributions recognized.

Job Type: Direct Hire

Location: Fully on site in Rockville, MD

Compensation: $65K-$75K salary range based upon experience

Benefits: Comprehensive package (details below!)

Job Responsibilities:

• Act as the first point of contact for external clients and internal team members.
• Answer and direct incoming calls, greet clients and visitors, and manage incoming and outgoing mail.
• Provide administrative support to staff, including managing calendars and scheduling meetings.
• Assist with document preparation for meetings.
• Set up client files, ensuring accuracy and completeness of information.
• Assist finance team with billing and collections, including generating invoices and tracking payments.
• Maintain electronic and physical filing systems, ensuring accuracy and confidentiality of documents.
• Provide backup support to Executive Assistant and Office Manager as needed.
• Perform general office tasks such as ordering supplies, coordinating office events, and maintaining office equipment.

Key Qualifications:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Previous administrative experience in a professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact with clients and colleagues at all levels.

Additional Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance, retirement plan, and PTO.
• Professional development and training opportunities.
• Supportive and collaborative work environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This job has expired.