HR Generalist - Engineering Human Resources Shared Services
University of Illinois

Job Info

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HR Generalist

Engineering HR Shared Services

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Department of Engineering HR Shared Services in The Grainger College of Engineering seeks applicants for a HR Generalist position. This position is responsible for managing a variety of human resource activities and assisting with complex human resource issues, escalating as needed for units within The Grainger College of Engineering.

Duties and Responsibilities:

• Independently coordinate search, hiring, and onboarding processes for faculty and staff, including recruitment efforts. Communicate and implement search procedures aligned with best practices and compliance needs, advising search committees and hiring managers.
• Develop job postings.
• Communicate with applicants and new hires, facilitating interview, hiring, and onboarding processes, including visa management.
• Participate in and support diversity and inclusion training and programs. Provide guidance on DEI policies, initiatives, and resolution of DEI-related compliance issues.

• Provide guidance to supervisors on performance management practices and issues. Manage probationary and yearly performance review process. Manage minor supervisor/employee conflicts requiring intervention or consultation with either party. Facilitate accommodations and conflict resolution efforts.
• Recommend interpretation of collective bargaining agreement language and corrective actions to performance issues under administrative supervision.

• Process appointments, payroll, and/or timesheets, including unique payments like summer salary. Address complex timesheet/leave issues and return timesheets/leave requests as needed. Process routine and non-routine pay adjustments.
• Administer and track FMLA, PLFA, and other managed leave categories.
• Counsel and resolve issues related to leave. Inform staff of all regulations/policies relating to leave usage and time reporting.

• Conduct job classification and analysis processes. Provide guidance on job descriptions, promotions, and titles. Identify out-of-scope duties and recommend title changes based on overall responsibilities, as appropriate.

• Advise on salary decisions and develop justifications with general oversight.
• Recommend compensation amounts for temporary/additional pay circumstances, escalating unique circumstances for additional input.
• Inform employees of all available benefit offerings.

• Ensure adherence to HR policies and legal requirements through tracking, training, and internal reviews. Identify areas of concern related to adherence to HR policies and legal requirements.
• Enter routine and non-routine data and pull reports. Ensure accuracy of input data and reports and/or resolve minor discrepancies. May develop new reports.
• Participate in systems testing and/or feedback.

• Inform employees of targeted opportunities for professional development. Work with supervisors to request promotions and/or plan for promotions and employee career pathing.

• Other duties as assigned. Support organizational development initiatives. Provides input on development strategies, programs, and retention efforts. Promote a positive work environment and address basic concerns as able. May participate in organizational assessments, gather feedback, stay interviewing, etc.

Minimum Qualifications:

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications:

• Public university experience providing human resources support and coordination.
• Experience in documentation, training, search and hire practices, visa processing, and/or appointments processing.
• Experience working in HR information systems.
• Professional HR certification.

Knowledge, Skills and Abilities:

• Knowledge of concepts and procedures to perform complex tasks; identify problems and solutions independently; identify and resolve missing information; improve existing processes.
• Ability to operate independently with occasional supervision and perform tasks autonomously with effective communication skills.

APPOINTMENT INFORMATION

This is a full-time Civil Service HR Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000 - $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy . Sponsorship for work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on November 11, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Stacie Mertes at smertes@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1027293
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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