Firm Administrator/Office Manager
Beacon Hill Staffing Group, LLC

Job Info

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Key Responsibilities:

• Oversee daily office operations, managing support staff and prioritizing resource allocation.
• Direct information systems management, ensuring reliable and secure access to data.
• Manage office equipment, services, and facilities for optimal functioning.
• Foster a professional and positive work environment, facilitating open communication and effective collaboration among staff at all levels.
• Engage in strategic planning with leadership to develop and achieve organizational goals.
• Prepare and monitor the firm's budget.
• Handle billing, prepare financial statements, and manage financial reporting and collections.
• Coordinate with external accountants for audits, tax return preparation, and other compliance reporting.
• Draft and implement operational and HR policies to support quality service delivery.
• Provide support for HR management functions as needed.
• Perform additional duties as assigned to support office efficiency and goal attainment.

Required Skills and Abilities:

• Strong written and verbal communication skills.
• Excellent interpersonal and client service capabilities.
• Highly organized with attention to detail and professionalism.
• In-depth knowledge of office management, accounting procedures, and information systems.
• Proficiency in task organization and delegation.
• Advanced skills in Microsoft Office Suite or similar software.
• Ability to handle confidential information with discretion.

Preferred Experience:

• Familiarity with NetDocuments and/or Clio.
• Proficiency in QuickBooks.

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field is required.
• Minimum of five years in a senior management position.

Schedule: Full-time, Monday through Friday
Location: Dallas, TX

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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