Executive Assistant to VP (Hybrid/San Diego, CA)
Becton Dickinson NA

Job Info

---

Job Description Summary

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us.

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

The Executive Assistant (EA) provides administrative support to the VP, Software Technology Solutions and members of the leadership team

The Software Technology Solutions (STS) organization is BD's global software innovation engine that enables smart connectivity, data driven insights across devices, with world class technology capabilities to make a difference in patient lives. In STS, we offer flexibility so you can successfully balance your work and personal responsibilities. We care about our associates and ensure we have servant leaders to help you grow your career, provide feedback and recognition, and empower you to show up every day as your authentic self. We are passionate about improving patient outcomes through agile delivery and developing innovative software. Armed with a growth mindset and a desire to want to do more, learn more, impact more, you are in a great position to join STS as an Executive Assistant to help BD advance the world of health in ways you may never have imagined in your career.

The EA will assist in ensuring that all meetings are set up for administrative success and will directly participate in the planning and execution of these meetings. The EA will interact with employees at all levels of the organization, including members of the STS Leadership Team, as well as external contacts from BD customers and consultants.

The ideal candidate will be a diligent professional with excellent communication skills and the ability to manage multiple tasks efficiently. It is often the first point of contact for these teams and is expected to be a champion of BD culture, exhibiting behavior in line with our Core Values. This role requires a high level of discretion and the ability to handle confidential information with integrity and professionalism. The ideal candidate must be able to work independently and maintain a high degree of confidentiality in dealing with all correspondence, reporting, presentations, HR matters etc.

Key responsibilities:

• Administrative Support: Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, submitting expense reports, maintaining the department organizational charts, providing billing support and handling Teams sites.
• STS Leadership Support: Work closely with the Leadership Team and provide support relating to routine and specific matters, including scheduling LT meetings, Town Halls, training sessions and off-site meetings.
• Event Planning: Plan and execute onsite and offsite events, such as team meetings, leadership events, and holiday celebrations. Handle all event logistics including venue selection, catering, transportation and accommodations. Ensure events run smoothly and address any issues that arise.
• Purchase Orders: create, track and manage purchase orders and work closely with vendors and suppliers.
• Onboarding: Work closely with HR on logistics with onboarding senior leaders. Send all new associates welcome gifts. Work with leadership team to ensure new managers/associates are added to the correct distribution lists, meetings, offices/cubes, etc.
• Internship Program: work closely with HR and hiring managers with internship logistics, onboarding and event coordination with interns.
• Maintain skill levels with current technology used at BD.
• Work closely with the executive assistants of senior BD leaders.

Minimum qualifications:

• High school diploma/GED with formal training or equivalent work experience required. College degree preferred.
• At least seven years of relevant experience supporting senior executives in a global organization required.
• A high-level of proficiency with Microsoft Office applications (Outlook, Word, Excel and PowerPoint) required.
• Knowledgeable in scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports.
• Confidentiality is a requirement. This role will have access to highly confidential information (both organizational and personal) and this individual must be trusted to always maintain confidentiality of this information.
• Must be able to project and present a professional image of the executive office.
• Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the administrative team when required
• Excellent organizational skills required.

Preferred qualifications:

• Proficiency in/Comfort with using various online resources and tools such as Workday, Concur, Buysmart (purchase requisitions, office supplies), and navigating Company intranet sites.
• Experience with AI tools (such as Microsoft Copilot), Canva and online survey tools is a plus.
• Be flexible to ad hoc requests for support for the good of the function and the business
• Be able to handle many parallel tasks at once.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It's also a place where we help each other be great, we do what's right, we hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.

To learn more about BD visit https://bd.com/careers

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

#earlycareer

Required Skills

Optional Skills

.
Primary Work Location
USA CA - San Diego Bldg A&B

Additional Locations

Work Shift

At BD, we are strongly committed to investing in our associates-their well-being and development, and in providing rewards and recognition opportunities that promote a performance-based culture. We demonstrate this commitment by offering a valuable, competitive package of compensation and benefits programs which you can learn more about on our Careers Site under Our Commitment to You .

Salary or hourly rate ranges have been implemented to reward associates fairly and competitively, as well as to support recognition of associates' progress, ranging from entry level to experts in their field, and talent mobility. There are many factors, such as location, that contribute to the range displayed. The salary or hourly rate offered to a successful candidate is based on experience, education, skills, and any step rate pay system of the actual work location, as applicable to the role or position. Salary or hourly pay ranges may vary for Field-based and Remote roles.

Salary Range Information
$28.20 - $46.40 USD Hourly

---