Division Operations Manager, Adult Education & Literacy-Grant Funded
Lone Star College

Job Info

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Job Title: Division Operations Manager, Adult Education & Literacy-Grant Funded
Location: LSC-Houston North Greenspoint
Regular/Temporary: Temporary
Full/Part Time: Full-Time
Job ID: 41801
Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-Houston North Greenspoint

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

LSC-Houston North Greenspoint is a state-of-the-art, full-service location designed to serve the greater Greenspoint area. Its proximity to local businesses and public transportation has created a location ideal for working and non-traditional students. The facility offers a selection of day, evening and weekend credit courses, including university-transfer courses, certificates, computer/office skills, and developmental studies.

Location address is 250 N. Sam Houston Pkwy E., Houston, TX 77060.

Job Description

PURPOSE AND SCOPE:

As an integral part of the leadership team, the Division Operations Manager manages the administrative, financial, and human resources operations for the division, including but not limited to database management, course schedules, budgeting, payroll, purchasing, and supervision of administrative support staff. In conjunction with the division's leadership, the Operations Manager plans the annual budgets for the division and monitors/reconciles expenditures to ensure they are within the authorized budget. Oversees expenditures of grants, contracts, and maintains related fiscal records. Manages various personnel, payroll, and hiring functions, and serves as liaison to a variety of LSC departments. Serves as active member of the LSC-wide DOM Council.

This is a temporary, grant-funded position.Continuation of the position from one academic year to the next is dependent upon continued grant funding.

ESSENTIAL JOB FUNCTIONS:

Manages full-time and part-time employees; makes assignments, sets priorities, and provides training, counseling, and coaching as needed
Manages the development of the division's annual operational and capital budgets; tracks expenditures and prepares journal entries and budget revisions as required
Completes budget vs. cost analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports, as required
Manages the building of credit/non-credit schedules to ensure that students can enroll in the division's course offerings, faculty are paid appropriately, appropriate fees are collected, and State reporting is accurate; ensures that the division's schedules, catalogs, databases, and various publications reflect accurate course offerings, student attendance, and program information. Includes actions required in all LSC systems as well as activities required for the Texas Educating Adults Management System (TEAMS)
Manages the purchasing of goods and services, including preparation and evaluation of quotes and bids, preparation of requisitions, and receipt of goods and materials
Manages faculty and staff payroll, as well as hiring processes for part-time faculty and students; this includes but is not limited to time-reporting, employment verification, background check authorizations, identifying overloads and stipends, verifying multiple payroll and benefits forms, and credentials verifications
Ensures Memorandums of Assignment, Memorandums of Understanding, Faculty Workload forms, and retirement documents for part-time faculty and Extra Service Agreements for full-time faculty are completed appropriately each semester
Ensures that reporting procedures and approvals are in place and communicated for travel and other expenses and that LSC expense reporting policies and procedures are followed
Compiles information, analyzes data, and provides a variety of reports on enrollment, room utilization, faculty workload, and other areas for Instructional Deans and Divisions
Manages or participates in activities associated with grant compliance, program audits, search committees, civil rights training, and other miscellaneous LSC and initiatives as needed
Identifies, develops, and implements administrative "best practices" and re-engineers processes as needed; ensures changes are documented and communicated to employees
Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of educational institutions is helpful
Strong interpersonal and facilitation skills
Outstanding written and verbal communication skills
Skills in areas of purchasing, budgeting, financial administration, financial reporting, and personnel administration
Strong initiative and analytical skills
Strong skills with computer applications (especially Microsoft Office Suite), including extracting queries and creating reports
Ability to multi-task and maintain attention to detail while meeting tight deadlines
Ability to work with minimal supervision and maintain confidential information

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
Internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

·Bachelor's degree and at least 3 years of experience, or an equivalent combination of education and experience

Salary

Hiring salary range is $54,528 - $62,707.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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