Direct Hire Executive Assistant to CEO- Hybrid!
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a pharmaceutical services company, is actively seeking a dynamic and task-oriented Executive Assistant to provide direct support to the CEO! This role requires a professional who brings strong organizational skills, project management expertise, and a resourceful, self-directed approach to succeed in a high-energy corporate environment.

About You:

• 5+ years of Executive Assistant experience, ideally supporting C-level executives in a fast-paced setting.
• Proven ability to maintain strict confidentiality and demonstrate discretion in all communications.
• Strong interpersonal skills, adaptability, and a team-oriented mindset, capable of working seamlessly with other business leaders and colleagues.
• Demonstrated experience with heavy, complex calendar management and the coordination of executive communications.
• Excellent communication skills and a proactive, 24/7 approach to supporting executives across time zones.
• Skilled in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint, with experience in Concur for travel and expense reporting.

About the Job:

• Manage complex calendar arrangements, ensuring all meetings, appointments, and events are scheduled accurately with no conflicts.
• Handle executive communications, including calls, emails, and client interactions on behalf of the CEO.
• Arrange all travel logistics for CEO, including detailed itineraries for domestic and international travel, private and commercial flights, and any necessary visa arrangements.
• Prepare and submit monthly expense reports through Concur, managing both American Express reimbursements and cash expense reports.
• Provide additional project support as needed, including scheduling conference rooms and organizing food and beverage requests for meetings.
• Plan and coordinate events, including client and team meetings, happy hours, and various office bonding activities to foster team cohesion and client engagement.
• Act as an on-site presence for the CEO at headquarters, building and maintaining impactful relationships, and reporting back with key updates and insights.
• Step in to support other Executive Assistants as needed, ensuring seamless administrative coverage across the organization.

This direct hire position offers a salary range is paying up to 105,000 annually depending on experience and is based in Yardley, PA, with a hybrid work schedule. If you thrive in a fast-paced environment and enjoy supporting high-level executives with a proactive, flexible approach, please submit your resume in MS Word format today!

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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