Community Events and Outreach Coordinator
The University of Texas at Arlington

Job Info

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Posting Number:

S05847P

Position Title:

Community Events and Outreach Coordinator

UTSystem Title:

Community Events and Outreach Coordinator

Department:

Engineering

Location:

Arlington

Job Family:

Communications/Public Affairs

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

Monday-Friday; 8:00am-5:00pm.

• May require occasional evening and weekend hours.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

Provides leadership and direction for College of Engineering events, community outreach and alumni engagement. Ensures events are conducted with the highest level of professional standards and maximizes efficiencies of operations. Manages and leads community engagement efforts for the College of Engineering. Collaborates with the VP of Development division to build relationships with alumni, including but not limited to the development of alumni events and engagement strategy.

Salary is commensurate based on qualifications and relevant experience starting at a minimum of $50,000.

Essential Duties and Responsibilities:

• Coordinate, host, and assist with multiple major events annually (i.e., award ceremonies, conferences, banquets, community events etc.).
• Responsible for securing space and equipment; independently coordinating terms and prices with vendors; managing budgets; directing and coordinating technical and production aspects; and making final decisions regarding event set-up, design, décor and the overall attendee experience.
• Manage the college's calendar of events.
• Recommend and implement strategies for alumni engagement and community outreach, with the goal of cultivating existing alumni and community relationships and developing new ones.
• Develop means by which to engage alumni through the common bonds of the college and university.
• Work collaboratively with the Development team to assist in the coordination and execution of the College's alumni relations efforts to increase participation and opportunities that cultivate relationships.
• Promote alumni and community engagement events, campaigns, activities and opportunities through various channels such as social media, email newsletters, print publications, videos, event opportunities etc.
• Work with the Advancement Services Office to track and measure engagement efforts.
• Modify strategy and engagement efforts to achieve the goals of the college.
• Serve on various committees, including as the college representative for UTA Commencement ceremonies.
• Coordinate the development and engagement of alumni chapters.
• Other duties as assigned, including supporting other activities in the College of Engineering communications and marketing areas.

Minimum Qualifications:

• High school diploma with six (6) years of experience in alumni relations, community outreach, marketing, program management, or event planning/promotion experience.
• Experience in planning, promoting and executing high-profile events and knowledge related to community outreach.
• Professional experience in management and budgeting.
• Experience working with vendors to procure quality giveaway items at the best price.

Preferred Qualifications:

• Bachelor's degree in business, marketing or a related field with a minimum of two (2) years of experience in event planning, alumni relations, community outreach, marketing, program management or a related field.
• Experience working with to alumni with an emphasis on relationship-building.
• Experience working with development / fundraising officers.
• Experience in a university, education or non-profit environment.

Knowledge, Skills and Abilities:

• Proficiency with Microsoft Office products: Word, Excel and other common office software.
• Excellent organizational and communication skills.
• Ability to prioritize workload for timely completion of important tasks.
• Ability to maintain confidential information.
• Ability to thrive in a multicultural, high-tempo environment working on multiple events at a time.
• Ability to demonstrate effective decision-making and problem-solving skills.
• Ability to develop a positive working relationship with colleagues and external vendors/clients.
• Ability to work independently or in a team environment.
• Ability to complete all physical tasks as needed.

Other Requirements :

• Use of a personal vehicle for work-related local travel.

Working Conditions:

• May work outdoors in varied weather conditions.

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Maximum Number of References Accepted:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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