Assistant Facilities Manager
Cambia Health

Job Info

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Assistant Facilities Manager

Remote from Portland, OR

Build a career with purpose. Join our Cause to create a person-focused and economically sustainable health care system.

Who We Are Looking For:

Every day, Cambia's Assistant Facilities Managers are living our mission to make health care easier and lives better. As a member of the Facilities and Physical Security team, the Assistant Facilities Manager supports the facilities organization in its day-to-day implementation of policies, procedures, programs, reporting and workplace services delivery that provides smooth workplace operations. The successful candidate will also be responsible for ensuring the accuracy, completeness, and integrity of our CMMS data, as well as providing training and support to users.

Do you thrive as a part of a collaborative team? Then this role may be the perfect fit.

What You Bring to Cambia:

Qualifications:

Bachelor's Degree and 3-5 years of experience in facilities management, operations, or a related field or equivalent combination of education and experience. CMMS/Work Order Management experience is preferred.

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Skills and Attributes:

• Strong technical skills, including experience with CMMS software and hardware.
  
• Proven track record of assisting in facilities management, including scheduling and managing maintenance, repairs, and special events.
  
• Excellent problem-solving, analytical, and organizational abilities.
  
• Strong organizational, communication, and problem-solving skills.
  
• Excellent customer service and teamwork skills.
  
• Proficient in MS Office, Google Suite, and facilities management software (e.g.,Famis 360, Tango, FM:Systems, Planon).
  
• Ability to work in a fast-paced environment, prioritizing multiple tasks and deadlines.
  

What You Will Do at Cambia:

• Facilities Management & Work Order Management: Manage work orders, including creation, assignment, and tracking of maintenance tasks. Prioritizes service requests and provides follow-up on outstanding site issues as needed. Orders materials and supplies and assists with material inventory control program management. Assist in scheduling and planning maintenance activities, including preventive maintenance and repairs. Assists in the management of the maintenance quality program. Acts as the Facility Manager's primary backup managing personnel and as the client's primary point of contact.
  
• CMMS Administration: Manage and maintain our CMMS, including data entry, updates, scheduling and tracking work to completion, and backups. Evaluate staff work load, in order to ensure work is balanced between staff members.
  
• Data Management: Ensure the accuracy, completeness, and integrity of CMMS data, including asset information, work orders, and maintenance schedules.
  
• User Management: Manage user access, permissions, and roles within the CMMS, ensuring that users have appropriate levels of access and training.
  
• Reporting and Analytics: Generate reports and analytics to support maintenance planning, budgeting, and decision-making.
  
• Vendor Contract Management: Assist in management relationships with vendors, contractors, and service providers to ensure timely and cost-effective delivery of services.
  
• Operational Efficiency: Identify opportunities to improve operational efficiency, reduce costs, and enhance the overall workplace experience.
  
• Customer Service: Provide exceptional customer service to employees, visitors, and stakeholders, ensuring prompt resolution of facilities-related issues and requests.
  
• Budgeting and Cost Control: Assist with the management of budgets, track expenses, and ensure cost-effective operations across the portfolio of facilities. Create purchase orders for service contracts and incidental vendor work. Review incoming invoices, validate invoice information is correct and work with vendors to correct invoices not in compliance with the scope of work. Assist with month end accrual process, validate completion of work for purchase orders and/or validate invoice has been submitted for processing.
  
• Compliance and Risk Management: Ensure compliance with relevant laws, regulations, and industry standards, and identify and mitigate risks associated with facilities operations.
  
• Communication and Collaboration: Foster strong relationships with stakeholders, including employees, management, and external partners to ensure effective communication and collaboration.
  

Work Environment:

• Work primarily performed in office environment.
  
• Travel required locally or out of state.
  
• May be required to work outside of normal hours.
  

The expected hiring range for an Assistant Facilities Manager is $70,000 - $88,000/year depending on skills, experience, education, and training; relevant licensure / certifications; and performance history. The bonus target for this position is 5%. The current full salary range for this role is $70,000 - $115,000/year.

About Cambia

Working at Cambia means being part of a purpose-driven, award-winning culture built on trust and innovation anchored in our 100+ year history. Our caring and supportive colleagues are some of the best and brightest in the industry, innovating together toward sustainable, person-focused health care. Whether we're helping members, lending a hand to a colleague or volunteering in our communities, our compassion, empathy and team spirit always shine through.

Why Join the Cambia Team?

At Cambia, you can:

• Work alongside diverse teams building cutting-edge solutions to transform health care.
• Earn a competitive salary and enjoy generous benefits while doing work that changes lives.
• Grow your career with a company committed to helping you succeed.
• Give back to your community by participating in Cambia-supported outreach programs.
• Connect with colleagues who share similar interests and backgrounds through our employee resource groups.

We believe a career at Cambia is more than just a paycheck - and your compensation should be too. Our compensation package includes competitive base pay as well as a market-leading 401(k) with a significant company match, bonus opportunities and more.

In exchange for helping members live healthy lives, we offer benefits that empower you to do the same. Just a few highlights include:

• Medical, dental and vision coverage for employees and their eligible family members, including mental health benefits.
• Annual employer contribution to a health savings account.
• Generous paid time off varying by role and tenure in addition to 10 company-paid holidays.
• Market-leading retirement plan including a company match on employee 401(k) contributions, with a potential discretionary contribution based on company performance (no vesting period).
• Up to 12 weeks of paid parental time off (eligibility requires 12 months of continuous service with Cambia immediately preceding leave).
• Award-winning wellness programs that reward you for participation.
• Employee Assistance Fund for those in need.
• Commute and parking benefits.

Learn more about our benefits.

We are happy to offer work from home options for most of our roles. To take advantage of this flexible option, we require employees to have a wired internet connection that is not satellite or cellular and internet service with a minimum upload speed of 5Mb and a minimum download speed of 10 Mb.

We are an Equal Opportunity and Affirmative Action employer dedicated to workforce diversity and a drug and tobacco-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, disability, protected veteran status or any other status protected by law. A background check is required.

If you need accommodation for any part of the application process because of a medical condition or disability, please email CambiaCareers@cambiahealth.com. Information about how Cambia Health Solutions collects, uses, and discloses information is available in our Privacy Policy.

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