Assistant Director for Internal Operations
The University of Chicago

Job Info

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Department

CSL Athletics & Recreations Compliance

About the Department

The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) is comprised of 20 departments that serve the University's 17,500 college, graduate, and professional school students, as well as the campus community more broadly. CSL is importantly charged with the dual task of supporting all students in the University, graduate and undergraduate, and managing multiple campus departments and services that serve the entire campus community. CSL's programs and services focus on supporting student academic success, providing opportunities for personal growth and leadership development, developing community and engagement through the residential housing and dining program, and in areas such as artistic expression, spiritual exploration, and athletic competition. The University of Chicago community includes approximately 7,000 undergraduates and 10,500 graduate, professional, and other students and there are over 400 recognized student organizations working together to create a vibrant and dynamic student life.

The University of Chicago is a member of the University Athletic Association and the NCAA (Division III). The University sponsors 20 varsity sports. The Department of Athletics & Recreation maintains an environment that supports the student athletes' commitment to thriving academically and athletically. A diverse, challenging athletic program supplements the rigorous academic curriculum. The lessons learned through athletic endeavors represent an invaluable part of the nonacademic aspects of a holistic education. Achieving this goal is based on a commitment to excellence.

Job Summary

The Assistant Director for Internal Operations will serve as the primary event operations manager for varsity athletics and is responsible for day-to-day NCAA and Conference Compliance Responsibilities. The Assistant Director will coordinate operations and event management for varsity events including serving as tournament director for select conference and NCAA post-season events hosted by UChicago and assist with special projects as assigned by the Director of Athletics and Recreation. The successful candidate must demonstrate strong communication skills, the ability to multi-task and a commitment to fully engaging and embracing an educational and inclusive environment. The Assistant Director reports to the Deputy Athletics Director for Internal Operations and will work with the Director of Athletics and Recreation and Deputy in their respective areas of oversight. This position is intended to provide a full breadth of experiences and responsibilities within the athletic department to allow for transition and advancement into more senior level positions.

Responsibilities

• Assist with daily responsibilities for NCAA Compliance.
  
• Assist with daily responsibilities within intercollegiate compliance and support the UChicago system wide compliance program and structure of promoting a culture of ethical behavior and help ensure compliance with applicable policies, laws, and regulations.
  
• Manages logistics for event operations of varsity teams and varsity-related events (alumni relations events).
  
• Provides game management oversight with event-day onsite responsibilities.
  
• Responsible for hiring and assigning student workers for home games and responsible for student worker payroll.
  
• Assist with the initial eligibility process for incoming international student-athletes.
  
• Assist with roster management and maintaining databases.
  
• Assist with compliance rules education for coaches, staff, and student-athletes.
  
• Monitors on campus official and unofficial recruiting visits.
  
• Assist with the preparations of various reports, waivers, and appeals to appropriate governing bodies within the NCAA and UAA.
  
• Administer and monitor progress for the annual coaches certification exam.
  
• Leads marketing and promotion of contests.
  
• Provides leadership and on-site coordination as designated tournament director for conference and NCAA hosted events.
  
• Compiles data/information for projects assigned by Director of Athletics and Recreation.
  
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
  
• Researches and analyzes data to create reports and may create other reports for grants and contracts.
  
• Performs other related work as needed.
  

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:

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Preferred Qualifications

Education:

• Master's degree in related field.
  

Experience:

• Working knowledge in athletics in a scholastic setting.
  
• Background in college athletics.
  
• Experience with game management responsibilities and/or event management/operations.
  

Technical Skills or Knowledge:

• Proficiency in Microsoft Office.
  

Preferred Competencies

• Must demonstrate strong verbal and written communication skills, the ability to multi-task and a commitment to fully engaging and embracing an educational and inclusive environment.
  
• Highly organized with ability to prioritize.
  
• Understanding of the collegiate athletic environment within a rigorous academic setting.
  
• Commitment to enriching the lives of student-athletes and enhancing their experience.
  

Application Documents

• Resume/CV (required)
  
• Cover Letter (required)
  
• List of 3 References (preferred)
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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