Administrative Assistant
University of North Carolina at Chapel Hill

Job Info

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Department:

FS-Building Services-245000

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

11/06/2024

Application Deadline:

11/12/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Associate - Journey

Salary Grade Equivalent:

GN04

Working Title:

Administrative Assistant

Position Number:

00060323

Vacancy ID:

P019809

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$38,890 - $44,014

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

Building Services provide full maintenance and repair services for all UNC facilities and ensure the proper operation of those facilities in support of the UNC mission of teaching, research and public service. Building Services supports more than 400 campus buildings with approximately 18 million gross square feet of space. The teams that provide quality maintenance, repair and construction services that support the teaching, research, and public service mission of the University include Campus Maintenance, EMCS, Facilities Operations Support, Housing Support, HVAC Systems, and Life Safety Services.

Position Summary:

Provides administrative support for the managers of Campus Maintenance, Energy Management Controls Systems, HVAC, and Life Safety, and other supervisors and staff within these work units. Responsibilities include scheduling meetings, maintaining calendars, reserving conference rooms, answering and directing calls, and greeting visitors and employees; maintaining office supplies for units, submitting unit invoices for payment, updating org charts and other electronic files and spread sheets for upper management, supporting units with training request and travel arrangements, review of time management system for time entry needs and support to supervisors on that system; composing letters, memos, and correspondence. Responsible for managing all administrative activities within the work units and performing supporting functions for unit managers and supervisors.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience:

Excellent organizational, verbal and written communication skills. Ability to coordinate multiple tasks simultaneously; independently research and respond to questions/issues that deviate from standard operating procedures through the use of resources such as policies, manuals or other staff members; and ability to use Microsoft Excel, Word, and Outlook.

NC Driver's license or ability to obtain one prior to start date.

Preferred Qualifications, Competencies, and Experience:

Experience with Kronos timekeeping system, i.e. the University's Time Information Management System (TIM). Experience with Microsoft excel and Microsoft office tools. Experience with Concur system, i.e. the University's training and travel request system.

Required Licenses/Certifications:

A valid NC Driver's License or ability to obtain prior to hire date.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Overtime occasionally, Valid NC Driver's License

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