Administrative Assistant
Penhall International

Job Info

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Application Instructions

Since 1957, Penhall has been the premier provider of concrete services to the United States and Canada for a wide variety of industries. It all began with Leroy Penhall's realization of an opportunity during Anaheim, California's "Orange Grove Development Boom" of the 1950s. He purchased his first gas-powered diamond saw, which allowed him to carry out concrete work with accuracy and speed. Penhall has since grown to offer a comprehensive selection of concrete services, including scanning, cutting, sawing, breaking, and removal.

Position Description

Purpose:

Provide administrative support for branch.

Key Relationships:

• Field Staff
• Administrative staff at other branches and corporate headquarters
• Branch Manager, Operations Manager, Dispatcher, Project Managers, Sales Reps

Responsibilities:

• Billing and collections
• Payroll and Certified payroll - Compile employee time, production, and payroll data from time sheets and other records
• Assist with paperwork for new employees - onboarding, safety training set up, DOT compliance (DISA software)
• Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor
• May compile and prepare various reports for supervisor's use (requires analysis and comparison of data)
• Obtain supervisor's signature on all contracts, subcontracts, and change-order documents as required.
• Mail services, ship/receive packages, office supply deliveries, etc. as required.
• Arrange travel, including hotel, and per diem for field workers
• Perform additional assignments per supervisor's direction

Position Requirements

• High school diploma, plus 2-3 years business or industry related experience
• Experience and accuracy in, but not limited to: customer service, payroll (including certified payroll), Accounts Payable (A/P), Billing, Collections A/R), etc.
• Knowledge of construction or related administrative and clerical procedures and systems such as word processing, spreadsheets, managing files, records, other office procedures and terminology
• Excellent communication and interpersonal skills essential
• Ability to maintain confidentiality at all times is critical

Equal Opportunity Employer

Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a))

This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

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