Accounts Receivable Clerk
Roth Staffing Companies

Job Info

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We are seeking a detail-oriented and proactive Accounts Receivable (AR) Clerk to join our accounting team a leading manufacturer in Portland Oregon. This position will play a key role in managing the company's receivables, ensuring accurate invoicing, and assisting in the timely collection of outstanding accounts. In addition to standard AR duties, this role will also involve reviewing and analyzing customer contracts to ensure proper billing and compliance.

Key Responsibilities:

Accounts Receivable Management:

• Prepare and issue invoices to customers based on sales orders and contracts.
• Monitor and track customer payments, ensuring timely collections and follow-up on overdue accounts.
• Reconcile customer accounts and resolve discrepancies or billing issues.
• Process credit memos, adjustments, and refunds as necessary.
• Assist in month-end and year-end closing processes, ensuring that all accounts receivable transactions are properly recorded.

Contract Review & Compliance:

• Review customer contracts and sales agreements to ensure proper billing terms, including payment schedules, discounts, and any special conditions.
• Collaborate with the sales and legal teams to clarify contract terms and resolve any discrepancies or billing issues before invoicing.
• Ensure that invoices align with contract terms and that any deviations are approved and documented.
• Maintain an organized file of contracts for easy reference and audit compliance.

Customer Communication:

• Build and maintain positive relationships with customers to facilitate the collection process.
• Respond to customer inquiries regarding invoicing, payment terms, and account balances.
• Provide accurate and timely account statements and reports as needed.

Reporting & Analysis:

• Prepare and maintain reports on outstanding receivables, aging schedules, and collection efforts.
• Provide regular updates to management on the status of accounts receivable and any potential issues or risks.
• Assist in the preparation of cash flow forecasts and other financial reports.

Other Duties:

• Assist with internal and external audits related to accounts receivable.
• Participate in process improvements to enhance the efficiency of AR functions.
• Ad hoc reporting and analysis as needed.

Qualifications:

• Education: High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred.
• Experience: Minimum of 2 years of experience in accounts receivable, finance, or accounting, preferably in a manufacturing or industrial environment.
• Skills:
  • Strong knowledge of AR processes, invoicing, and collections.
  • Ability to read and interpret contracts, sales agreements, and other legal documents.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems (e.g., SAP, Oracle, QuickBooks) is a plus.
  • Excellent attention to detail and problem-solving skills.
  • Strong communication skills, both written and verbal, to interact with customers, vendors, and internal teams.
  • Ability to work independently and manage multiple tasks efficiently.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualifie

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