Access Control Coordinator
Meharry Medical College

Job Info

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This position has responsibility for the management of the college's access control systems such as badge readers, keys and locks and automated electrical door inputs. This position will supervise and manage all aspects related to building and room access and oversee the organization and documentation of access granting events. The Access control Coordinator will effectively communicate with departmental management and other Meharrians to facilitate the secure and authorized access of all campus property.

Daily Operations

• Access Badge Issuing and Maintenance: Issue ID badges to new Meharrians, take action on lost or defective cards, maintain the access tracking system (Kantech) and issue temporary access as needed.
• Physical Access Management: Coordinate with department heads and outside vendors to install or maintain physical access such as locks and keys. Properly maintain a log of keys and locks within a department and record all physical security movements.
• Access Control System Maintenance: Proactively maintain the access control system (Kantech) and physical security measure, monitoring for any faults and coordinate repairs with the respective party.
• Internal Inventory Management: Maintain an accurate and up-to-date record of all keys, locks, badges, etc. that are necessary for essential job functions and manage the procurement of necessary items.
• Event Access Management: Monitor the daily events log and schedule access as needed for the respective event. Responds to needs to emergency or unforeseen access in compliance with Meharry policies. Needs may arise after hours or on holidays or weekends.
• Performs other related duties as assigned.

Required Skills

Access Control Management

• Oversee and maintain the college's access card and key security system, including inventory management and assigning security levels for faculty, staff, and students.

System Coordination & Monitoring

• Set access parameters, monitor security programs, and address access-related issues across campus buildings.

Collaboration & Reporting

• Communicate with other departments, prepare periodic reports for management, and ensure compliance with local or state regulations.

Customer Service & Problem Resolution

• Respond to service requests, resolve access issues, and assist other departments as needed.

Technical Skills

• Proficient in Microsoft Office (Word, Excel, Outlook) and basic computer skills for data entry, report preparation, and system management.

Required Education and Experience

• High School Diploma or GED: Minimum requirement for entry into the position.
• Post-Secondary Education (Preferred): Associate's degree or higher in Criminal Justice, Public Safety, Emergency Management, or a related field is a plus, but not mandatory.
• 1-2 years of experience relating to physical security or access control systems.
• Relevant training certifications can be substituted for experience or education.

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