Academic Support Secretary, Oral & Maxillofacial Surgery
University of Iowa

Job Info

---

Come join us at the College of Dentistry become part of the team ensuring the success of the Oral & Maxillofacial Surgery Department! Work with faculty, staff residents, and students while providing administrative support, optimizing expenditures, planning events, and ensuring policy compliance. Enhance our online presence and contribute to our culture of continuous improvement! For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.

Responsibilities:

• Provide confidential administrative support, managing the Clinic Director's schedule and transcribing dictation. Compose correspondence and support department faculty.

• Assess and manage departmental purchasing needs, ensuring compliance with policies. Handle bids, purchase orders, inventory, and faculty/staff arrangements for CEU/conferences.

• Coordinate room reservations, clerkship seminars, and course materials. Act as a liaison between faculty and dental administration.

• Arrange CPR training, maintain records, and handle logistics.

• Participate in hiring student employees and oversee tasks.

• Serve as a department resource for computer support.

• Coordinate departmental meetings, including agenda creation and minute composition.

• Follow up on departmental biopsies and review/update forms and documents.

• Assist in coordination for the Vail Ski & CE conference, handling logistics and marketing.

• Create, update, and manage websites for the Department of OMFS and Hawkeye Oral Surgery.

• Other duties as assigned.

Secretary III - GB52 (Merit)

College of Dentistry - Oral & Maxillofacial Surgery

Salary: $43,848.32

Schedule: Monday through Friday; 8:00am to 5:00pm

May require occasional overtime as needed

MINIMUM ELIGIBILITY REQUIREMENTS:

• Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to four years of full-time employment and includes the use of word processing.

Desirable Qualifications:

o Demonstrated independent decision making and judgement

o Experience working with word processing (including dictation), spreadsheets, and calendaring software (i.e. Microsoft Office, Microsoft Teams or Google).

o Excellent time management techniques demonstrating the ability to adapt and handle multiple competing priorities.

o Knowledge of HIPPA & FERPA regulations.

o Knowledge of basic dental terminology.

o Web content update experience in tools like Drupal, WordPress, or other current CMS solutions.

o Experience with Purchasing & Cash Handling.

o Academic support experience.

o Experience supervising students.

o Excellent written, verbal, and interpersonal skills.

o Excellent organizational skills & attention to detail.

o Large Event planning experience.

Position & Application Details:

In order to be considered for an interview, applicants must upload a Resume (and mark as "Relevant File") to their submission. A Cover Letter is recommended; 3 Names of Professional Reference may be required at a later date.

Job openings are posted for a minimum of 10 day calendar days. This may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Additional Information

• Classification Title: Secretary III
• Appointment Type: Merit
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 11
• Starting Salary Minimum: 43848.32

Contact Information

• Organization: College of Dentistry
• Contact Name: COD-Requisitons@iowa.uiowa.edu
• Contact Email: COD-Requisitions@iowa.uiowa.edu

---